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Create a Shipping Label

Creating shipping labels in SimpliSent is streamlined and efficient. Whether you’re shipping one package or hundreds, our platform makes the process simple and cost-effective.

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Quick Start

The fastest way to create a shipping label is through our Quick Ship feature:
  1. Navigate to Labels in your dashboard
  2. Click Create New Label
  3. Fill in the shipping details
  4. Select your carrier and service
  5. Purchase and print your label

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Detailed Process

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Step 1: Access Label Creation

From your SimpliSent dashboard: 
Dashboard → Labels → Create New Label
Or use the quick action button on your main dashboard.

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Step 2: Enter Shipment Details

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From Address

Your default shipping address is automatically populated from your account settings:
  • Sender Name: Your business or personal name
  • Address: Complete street address with unit/suite if applicable
  • City, State, ZIP: Automatically validated
  • Phone: Contact number for delivery issues
You can save multiple “From” addresses in your account settings for different warehouses or drop-ship locations.

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To Address

Enter the recipient’s complete shipping information:
  • Recipient Name: Full name as it should appear on the label
  • Company (optional): Business name if shipping to a company
  • Address Line 1: Street number and name
  • Address Line 2 (optional): Apartment, suite, or unit number
  • City, State, ZIP: Destination details
  • Phone (optional but recommended): For delivery notifications
Always verify the shipping address for accuracy. Incorrect addresses can result in delivery delays and additional fees.

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Step 3: Package Information

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Package Type

Select the type of package you’re shipping:
  • Package/Box: Standard packages and boxes
  • Envelope: Flat mailers and envelopes
  • Soft Pack: Poly mailers and flexible packaging
  • Tube: Cylindrical containers
  • Pak: Rigid flat containers

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Package Dimensions

Enter accurate measurements for rate calculation:
  • Length: Longest side of the package
  • Width: Second longest side
  • Height: Shortest side
  • Weight: Total weight including packaging
Use your saved box sizes for common packages to speed up the process. You can manage box sizes in Settings.

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Package Value (Optional)

Declare the value of your shipment for:
  • Insurance coverage calculation
  • Customs declarations (international shipping)
  • Internal tracking and records

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Step 4: Select Carrier and Service

SimpliSent shows real-time rates from multiple carriers:

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Available Carriers

  • USPS: Priority Mail, Ground Advantage, Express
  • UPS: Ground, 3-Day Select, 2nd Day Air, Next Day Air
  • FedEx: Ground, Express Saver, 2Day, Standard Overnight

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Rate Comparison

Our rate comparison shows:
  • Service Level: Delivery speed and features
  • Price: Discounted shipping rates
  • Delivery Date: Estimated delivery timeframe
  • Features: Tracking, insurance, delivery confirmation
SimpliSent automatically applies Commercial Plus rates for USPS shipments, providing significant savings over retail rates.

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Step 5: Add Services (Optional)

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Insurance

Protect your shipment with shipping insurance:
  • Carrier Insurance: Included coverage up to $100
  • Additional Coverage: Purchase extra insurance for valuable items
  • Third-Party Insurance: Sometimes available at lower rates

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Delivery Confirmation

Choose your confirmation level:
  • Standard Tracking: Basic delivery confirmation
  • Signature Required: Requires recipient signature
  • Adult Signature: Requires adult (21+) signature

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Special Services

Additional options may include:
  • Saturday Delivery: For urgent weekend deliveries
  • Hold for Pickup: Recipient picks up at carrier facility
  • Delivery Instructions: Special handling requirements

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Step 6: Review and Purchase

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Review Details

Double-check all information before purchasing:
  • Shipping addresses (From and To)
  • Package dimensions and weight
  • Selected service and features
  • Total cost breakdown

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Payment Processing

Labels are purchased using:
  • EasyPost Wallet: Pre-funded wallet balance
  • Credit Card: Direct payment for individual labels
  • Account Credit: Applied automatically if available
Label purchases are final. Make sure all details are correct before completing the purchase.

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Step 7: Print and Ship

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Download Label

After purchase, you can:
  • Download PDF: High-quality printable label
  • Email Label: Send to another email address
  • Print Directly: Use browser print function
For best results:
  • Use a standard laser or inkjet printer
  • Print at 100% scale (no fitting to page)
  • Use white adhesive labels or regular paper with clear tape
  • Ensure barcode clarity for proper scanning

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Package Preparation

  1. Securely attach the shipping label to the package
  2. Remove or cover any old shipping labels
  3. Ensure the package is properly sealed
  4. Hand over to carrier or schedule pickup

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Advanced Features

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Batch Label Creation

Create multiple labels efficiently:
  1. Upload CSV: Bulk import shipping addresses
  2. Duplicate Labels: Copy settings for similar shipments
  3. Template Labels: Save common shipping configurations
  4. Address Book: Quick access to frequent recipients

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International Shipping

For international shipments:
  1. Customs Forms: Automatically generated based on package contents
  2. Duty Calculator: Estimate duties and taxes
  3. Restricted Items: Automatic validation against prohibited items
  4. Commercial Invoice: Generated for customs clearance

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Troubleshooting

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Common Issues

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Address Validation Errors

  • Invalid ZIP Code: Verify the ZIP+4 format
  • Undeliverable Address: Use USPS address validation
  • PO Box Restrictions: Some carriers don’t deliver to PO Boxes

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Rate Calculation Problems

  • Dimensional Weight: Large, light packages may use dimensional pricing
  • Service Availability: Not all services available to all ZIP codes
  • Weekend Delivery: Limited availability by location

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Payment Issues

  • Insufficient Wallet Balance: Add funds to your EasyPost wallet
  • Card Declined: Check payment method or try different card
  • Billing Address: Ensure billing address matches payment method

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Cost Optimization Tips

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Choose the Right Service

  • Ground Services: Most economical for non-urgent shipments
  • Regional Carriers: Sometimes cheaper for specific routes
  • Flat Rate Options: Good for heavy, small packages

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Package Optimization

  • Right-size Packages: Avoid oversized boxes
  • Combine Shipments: Multiple items in one box when possible
  • Lightweight Materials: Use appropriate packaging materials

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Take Advantage of Discounts

  • Commercial Rates: Automatically applied in SimpliSent
  • Volume Discounts: Available with Scale plans
  • Zone Skipping: For high-volume shippers

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Need Help?

If you encounter any issues creating shipping labels:
  • Live Chat: Available in your dashboard
  • Email Support: support@simplisent.com
  • Knowledge Base: Searchable help articles
  • Video Tutorials: Step-by-step visual guides
Creating shipping labels has never been easier. SimpliSent’s intuitive interface and powerful features help you ship smarter and save money on every package.